In today’s digital world, screen recording has become a valuable tool for communication, education, and collaboration over the internet. Regardless of its use cases, creating tutorials, sharing presentations, providing technical assistance, etc., screen recording has important uses in various situations and contexts.
With the rise of online meetings and conferences during the pandemic and due to remote working models being increasingly adopted, video conference solutions are in high demand because of the flexibility they offer, as well as their screen recording capabilities.
In this article, we will provide step-by-step instructions for screen recording during meetings, important tips to increase the quality of recordings, and the role of OCTAPULL integration for video conferencing and easier screen recording in professional settings and environments.
How to Do Screen Recording: Step-by-step Instructions 
Before starting a recording, there are a few steps to check if everything is functioning fine. Let’s take a look at some important steps before recording. These are the prerequisites.
1. Choosing the Right Video Conference Software
Choosing the appropriate video conference solution for recording is the first and most important step. Different tools may offer different functionalities; therefore, this has to be taken into consideration.
An ideal recording tool should have a user-friendly interface. It is also worth noting that some of the video conference tools have no built-in recorder, so additional software may be required.
2. Checking the Settings Before Starting to Record
It is important to double-check everything, both software and hardware, to prevent any unwanted occasion or accident happening while recording takes place.
These precautions include making sure that the environment is quiet, and the area is well-lit (if a camera is also used), checking camera and microphone settings, and ensuring they are working properly. This way, the meeting participants can have a better and more seamless experience.
3. Choosing What to Share: Selecting On-screen Content
After ensuring there are no problems with either hardware or software, it is time to choose the content to record.
Whether it is a software demonstration, presentation, or any other occasion related to business or education, the content has to be well thought out and well-prepared. This way, it can attract the attention of the audience and keep them engaged.
4. Keeping the Pace and Starting to Record
After everything is set up or troubleshooting is over after an issue is identified, it is time to start capturing. Similar to content, narration also has its significance. Hence, it is crucial to maintain a steady pace to keep the audience engaged.
5. Informing the Participants of the Recording
Another aspect is the consent of the participants of the meeting. Therefore, depending on the setting of the meeting, it could be a requirement to inform the participants beforehand that the recording will take place.
While some of the video conference tools let the audience know of this, it is still a better practice to share this information.
Tips for High-Quality Recording
Throughout our guide, we mentioned the basic instructions needed for a recording. However, there are more tips and strategies for better screen recording. These tips can evaluate the overall quality of a meeting and implementing can have major benefits.
Creating an Outline and Practicing
When it comes to making a presentation, it is a good idea to create an outline beforehand. Having notes or any materials needed nearby can be beneficial for the presenter before starting recording. Being in a quiet environment also helps with concentration.
Only Recording the Necessary Content
Leaving other applications or windows open during a meeting can distract the participants and can negatively affect the recording, causing distraction. Therefore, it is helpful to constrain the visible area to the desktop, a browser window, and only the webcam or presentation.
Furthermore, remove any unwanted tabs, other kinds of distracting materials, or sensitive information.
Recording Dimensions: Adjusting Video Size for Sharing
Checking recording resolution and dimensions and limiting the size of a meeting recording to a reasonable one is a good practice. This will facilitate the sharing of the recording among the participants of the meeting.
Checking Webcam and Microphone
As previously mentioned, ensuring that the webcam and microphone are working properly before starting the meeting and recording is important. Using a microphone of good quality will help the participants to hear clearly.
Screen Sharing and Annotation tools
To make meetings more interactive, hosts can share their screens and benefit from the power of annotation and virtual whiteboard tools. These tools will also allow for more vivid presentations and online lessons.
Video Conferencing Tools that Support Screen Recording
Although various video conferencing tools support screen recording capability, their features greatly vary. Free software may have time or quality limitations.
Hence, it is important to check in advance if recording during an online meeting is a priority for an individual or enterprise. Zoom, Microsoft Teams, Google Meet and Octapull Free are among the popular free video conferencing solutions.
OCTAPULL Integration and Professional Screen Recording
OctaMeet is a next-generation VCaaS (video conference as a service) solution designed for both individual and corporate usage and provides necessary features for video conferencing. OctaMeet integration offers many advantages, especially to enterprises.
Customers do not have to commit to an annual membership as they have the opportunity to cancel their monthly subscription at any time if desired.
Octapull Free
Octapull Free is a completely free video conferencing tool designed for individual use and provides a seamless video meeting experience suitable for daily use. 1-1 meetings have no time limitation while meetings with more team members are limited to an hour or 50 people.
During the meetings, Octapull Free allows for screen sharing and supports annotations on virtual whiteboards to boost the team’s productivity.
OctaMeet
OctaMeet offers additional features in comparison to Octapull Free. It features 1 GB of cloud storage and allows users to access their data online at any moment. OctaMeet supports up to 100 members, allowing up to 30 hours of seamless meetings.
Furthermore, the built-in screen recording feature allows recording meetings for longer than an hour. These recordings can be downloaded to and accessed on computers and mobile devices and shared on social media and video-sharing platforms such as YouTube.
OctaSales
Among our video conferencing solutions, OctaSales is the most advanced and feature-wise all-inclusive one, and targets small and mid-sized remote working businesses, offering solutions to problems that may arise from remote working environments.
OctaSales’ capability for Distant Channel Management, allows sales teams to conduct their operations completely remotely, leading to efficient and budget-friendly sales processes.
In conclusion, screen recording is an essential skill in today’s world with its prevalence in various contexts. Therefore, learning and applying the strategies accordingly will deliver better and higher-quality results. Choosing the correct software with the right functionality is significant in this process.
Among the video conferencing solutions, OCTAPULL offers appropriate solutions to the requirements of enterprises and individuals. With its built-in recording feature, users do not have to look for different software to accomplish their goals and enjoy their seamless video conferencing experience, impressing the audience.
For more information about our solutions, please contact us.
